Formation of Committees is key. Chairman and Committee members are needed for each of the Committees. The County Champion serves on each Committee and a CCC Representative will lend guidance, provide direction, feedback, answer questions and support each Committee in carrying out the goals and objectives successfully. It should be noted that there will be overlapping and reoccurring themes in each Committee where committees will complement and work with one another (See below for more specificity):
Media & Public Relations Committee
1. The Media & Public Relations Committee is responsible for public awareness and the promotion of The Initiative which includes, but is not limited to- broadcasting and distribution of press releases to targeted mass media; publication of The Initiative’s activities, both internally and externally by promoting knowledge and information about upcoming events, workshops, forums, special projects, volunteer efforts and in general, the intent and purpose of the community service projects. Additional action steps: educate and encourage the public, stakeholders, and partners to become involved with this effort. Increase the visibility of the projects and the impact that can be realized in each community served throughout the various counties. Media and PR will be coordinated by CCC staff and consultants directly with Media & PR Chairs for each county.
Youth Council Committee
2. The Youth Council is to gather and incorporate input and ideas from the younger generation in the designated counties and ensure that our youth have a voice and may claim ownership with The Initiative. The Youth Council may appoint a youth representative to the Committee and/or establish a subcommittee of youth that work in conjunction with the Youth Council to generate input, solicit ideas, and prepare and teach our young people about volunteerism, scouting, community involvement, and civic engagement. By building on the young people’s knowledge of the council process and The Initiative, we are preparing a group of future leaders. In addition, the Youth Council should look to youth for project ideas; find ways to engage young people in their respective communities; recruit youth for volunteer opportunities prior/during/after The Jamboree; and excite ad educate youth on Scouting opportunities that are available for both boys and girls. The Youth Council will work with other Committees as deemed necessary/appropriate.
3. The Fundraising Committee is responsible for soliciting and acquiring funds/donations needed to implement and complete the community service projects for each respective county. Not all donations need to be in the form of cash. Tools, supplies, and/or equipment may be donated, borrowed or on loan for certain projects and can be returned provided they have been properly used and maintained. The Fundraising Chairman and Champion will participate in periodic meetings with both Group A and B counties so that efforts and resources can be combined in the best interest of The Initiative. The Fundraising Committee will receive direction and information from the Champion on the Project Application and the fundraising “needs” that have been identified.
4. The Volunteer Committee is responsible for recruiting and educating community volunteers for the Day of Service Projects. In addition, volunteers are also needed prior to and after the Day of Service Projects. Many of these projects may be too large for a single troop to accomplish on its own and may need the support of additional volunteers. Some projects will require the expertise of skilled tradesmen or craftsmen (backhoes, loaders, roofing). Some projects will encompass work that Boy Scouts will not be allowed to perform (running chainsaws, welding, and possibly mowers). In these instances, the projects will rely on this additional volunteer support solicited by members of the Volunteer committee. Volunteers may be needed to help carry out or deliver the educational experience where applicable and provide onsite assistance as needed. Volunteers will be recruited within the communities where projects are performed, in addition statewide and national volunteer groups, or individual citizens.
Culture & Education Committee
5. The Culture and Education Committee will be responsible for creating, developing and implementing the Educational programs for each of the project service sites in their respective counties. These programs may be instructional lessons provided at the service site or during the bus ride to the site which will be determined on a project by project basis based on several factors such as availability onsite and transportation/other project logistics and factors. Many will most likely be historical in nature and as intensive as necessary but need not be limited to these parameters. The educational value may be something as simple as visiting a local vista (overlook, waterfalls, battlefields, historical buildings, etc) or even of a more recreational nature.
6. The Hospitality Committee will be responsible for hosting Scout Troops in Group B as they participate in Pre-Jamboree projects scheduled July 17-19th, 2017. Hosting Scout Troops will entail providing up to 4 meals for 40-80 Boy Scouts while they are camped in the committee’s respective county; securing lodging that will accommodate assigned numbers of troops with shower, restroom, and dining and meal preparation facilities. The Hospitality will also coordinate local cultural engagement activities for visiting scouts following the completion of the county service project.
The Hospitality Committee will augment the County Champion and Steering Committee in Group A counties by assisting with cultural/educational presentations that will be given when scouts participate in service projects in their respective counties; assist Project Managers by identifying additional food and snacks for county projects; and assist the County Champion by compiling a list of county attractions and points of interest that will be shared with Scout Troops as they are assigned to each county.
7. The Process/Selection Committee aka “Steering Committee” is chaired by the County Champion and includes the chair from each committee. This committee oversees the total encompassment of the project in every aspect. From project identification, to development and selection, and the final implementation of the project. The process committee will basically oversee the project’s total management and be in direct communication with each project’s lead volunteer.